Conducting a Board Portal Software Comparison

The board portal is an important component of a company’s governance tools. It is used by committees, boards and executive leadership teams to streamline meeting workflows, and collaborate with security features in place and coordinate on strategic decisions. It also cuts down on costs and time spent on physical board materials. It is often difficult for organizations to select the appropriate software because there are many software companies that offer board management. A smart way to narrow down options is by conducting an evaluation of the software used by boards. This includes assessing the security level, as well as tools for board management, and service/support.

Decide Your Needs

To begin begin by deciding what is most important for your board portal. This will include taking a look at the number of board members and the kind of information you will be sharing. Identify the features that are needed to meet these requirements (e.g. secure messaging, D&O questionnaire help, around-the-clock client support). This information can later be used to evaluate board portals, and select the one that is most suitable for your business’s needs.

Assessing the Security Level of Your Board Portal

A high level of security is a must for board meetings, since they will be discussing sensitive and confidential documents. Choose a system that uses encrypted confidential files to protect your website from data theft and hacking. Additionally, a site that has an audit trail will allow you to track who accessed and edited documents.

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